Communote for Project Management (2): How to use

Our last posting covered basic advantages and use cases of microsharing for project management. Today we are going to dig deeper and show how multiple project management tasks are supported by Communote.

Assign Tasks

As with Twitter you can use the shortcode @<username> in Communote, too.  Use this code to explicitly address a posting to a user. Every user can choose how Communote should react on a @-mention: there is an email notification and the fast possibility of instant messaging (Jabber/XMPP).

The big advantage of this form of task assignment is transperency. Not only the project management and @tom know the task but the whole team. Through this, everybody knows who to ask for task-related questions. Further, team members can share their knowledge (i.e. to Mr Miller or customer ABC).

Build a Project Documentation

It is very fast and easy to post short summaries of meetings and conversations. In doing so, team members inform stakeholders who were not present in the meeting. Furthermore, Communote helps when you need to research for old facts. It has become your seamless project memory.

Discussion

Projects with complex tasks need discussions between the team members to find the right way to achieve the goals. It can be hard to organise such discussion meetings if the team works distributed or is very big. In a meeting, you also have social problems like group think or fear. Communote is a perfect platform for an open discussion among team members. As it enables asynchronous discussions you can also revive older discussions and thoughts.

Knowledge Identification

Communote will be your central platform for communication and knowledge. With asking “Who has experiences with ITIL?” you do not have to flood everybody’s email boxes. This team member who could give a positive answer will notice the keyword “ITIL” and post an answer. The others do not get bothered.

Management of Documents

You can use attachments with every Communote posting. Therefore the tool is also a fast and easy platform for a light-weight project document management.

Multi Project Management

Communote is a multi-microblogging platform. You can start as much microblogs as you want and add users to the single microblogs. Using this you can unite different projects on a single platform. The project manager sees all postings from all of her projects in an integrated view. You will love it!